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Legal Documents and Awards Forms
As a non-profit 501(c)(7) California corporation, we are required to make available to our members the minutes of our Board meetings, plus our financial and other corporate records. Most of those documents are included below, the rest are available upon request. We have also included here many of the handy forms we get requests for all the time.
Incorporation and Legal Documents:
- AANR-West Articles of Incorporation
This document was approved by the state of California on May 23, 2005 and is our primary operating document for legal purposes with the Internal Revenue Service. The IRS granted SCNA tax-exempt status in January 2006, however, because we are classified as a 501(c)(7) corporation, dues and donations to SCNA are not deductible to its members.
- AANR-West By-Laws
This document describes how we are to run our day-to-day club including a description of the duties of officers, Board members, and each committee. This document gets amended from time to time as needed. Almost all policy resolutions do not rise to this amendment level, however, and can be found instead in the Minutes of the Board of Directors (see below.)
- AANR-West Procedure Manual
The Procedure Manual spells out how we do specific tasks described more generally in the AANR-West By-Laws. Examples: the specific duties of each of the region’s officers, how we run our elections each year, and the specific responsibilities of each of the region’s standing committees.
- AANR-West Sports Rules
This document details the rules to be followed at specific tournaments between clubs in such sports as volleyball, water volleyball, tennis, etc. These rules are necessary to override the “house rules” some clubs employ when playing these sports in their home clubs.
- AANR-West Forms:
Most corporations run on forms, and ANR-West is no exception. This document covers everything from how to start a new club and submit membership applications to photo releases, to making parliamentary procedure motions at Board meetings.
- AANR International Documents
Minutes of the Board of Directors and the Annual Regional Convention:
As a public non-profit corporation, the minutes of the meetings the AANR-West Board of Directors, as well as the tri-annual minutes of the Board of Directors must be made available for viewing by our members.
Annual Awards Nomination Forms:
If you have someone you would like to nominate for any of the awards below, please print out the form and submit it n later than July 1 each year to:
- Nomination form for Board of Directors & Officers
Interested in giving some service to SCNA? Join our 7-member Board that sets policy and guides the business end of the corporation. It isn't hard - anyone can do it - and you'll be helping by bringing in your new ideas!
- Nomination for Man of the Year, Woman of the Year, Family of the Year
These awards are presented to the person/family in each of the three categories for their contributions in promoting and/or furthering nudism throughout AANR West. (These awards are not intended to reward contributions made solely to an individual club or clubs.) Nominees and nominators must be AANR West members. No person shall be eligible for an award received the preceding year. Nominations must be received by the AANR West Vice-President by June 30. At the time of voting the nominator may give a one-minute talk on the nominee’s contribution to nudism and AANR West. One vote per category may be cast by each club and by the regional associates. Proxies will not be counted. Nominees need not be present to be selected. These awards do not have to be awarded every year.
- Young Man and Woman of the Year
The Young Man and Woman of the Year awards are awarded to persons age 11-25 based on the best essays by AANR West Youth members which detail what benefits the author has derived from being a nudist.
Judging shall be by a committee appointed by the AANR West Youth Chair. Essays received by the AANR West Youth Chair prior to the Saturday of the AANR West Convention shall be considered. The authors of the winning essays shall each receive $50.00 cash or $100.00 U.S. Savings Bonds. The winning Young Man and Woman of the Year essays will be sent to the AANR Bulletin to be included in its next issue after convention.
- Bill Hawk Sportsmanship Award
This award is given at the annual convention to the person or persons who, by their actions, exhibits leadership qualities which made the AANR West sports program just a little better. The winner(s) may be players, officials, or leaders of individual sports competition, who receive the most votes from a secret ballot cast by their peers. The AANR West sports chair coordinate the voting and report the name of the winner to the Nominations Chair in time for a plaque to be inscribed with the winner's name. The AANR West shall fund this award in perpetuity.
- The Bob Page Memorial Award
This award is given at the annual convention to the person who demonstrates outstanding nude advocacy. It is to be awarded to a maximum of one individual per year. The selection committee will be the AANR West president, the AANR/AANR West member trustee, and the AANR West Government Affairs chair. The award will consist of a plaque. . If no individual rises to the honor, it need not be given.
- AANR West Hall of Fame
This is a new award given to those individuals who have contributed above and beyond to make a lasting impact upon AANR West. It is to be awarded to a maximum of two individuals per year. Nominations for the award will be accepted with a deadline of May 31. The selection committee will consist of 5 members: the AANR West president, vice-president, secretary, treasurer, and regional trustee. Members may be inducted posthumously. The award will consist of a plaque for inductees and a communal (perpetual) plaque to be displayed at the Western Nudist Research Library.
The American Association for Nude Recreation - Western Region